The Botetourt Gallery's primary use is for Swem staff and other related groups and associations.
SERVICE FEE: If the meeting time extends beyond four hours, a modest fee of $100.00 will be charged.
CAPACITY: The Gallery's occupancy capacity is 100.
USAGE RESTRICTIONS
Any event held in the Botetourt Gallery must have a College sponsor (College department, student organization, College-related foundation). A representative of the sponsor must be identified on the Request Form and must be present in Swem during the entire event to serve as liaison with the Swem Building staff. The Gallery may not be used for events to which admission is charged, unless special permission is granted by the Dean of University Libraries. All events must be contained in the Gallery. The Gallery must be cleaned and returned to the original arrangement immediately following an event.
FOOD SERVICE
All food service in the Botetourt Gallery must be done in coordination with Swem Administration.
SPECIAL EQUIPMENT AND FURNISHINGS
Arrangements for bringing in and removing equipment and/or furnishings for a special event must be approved by the Dean of University Libraries. Evening set-ups must be removed by 8:30 the following morning, including weekends. Additional Facilities Management costs will be incurred for set-ups and/or removals on weekends or after 4:00 p.m. on weekdays. A copy of the Facilities Management set-up work order must be received by (fax: 221-2635) no later than five working days prior to the event.
DECORATIONS/HOUSEKEEPING
Decorations should be limited to free-standing or table-top. Nothing may be taped, tacked, stapled, nailed, or otherwise affixed to walls, floors, or doors. Balloons filled with air may be used. Paintings, plaques, etc. may not be removed from the walls.
The sponsoring organization will be responsible for the condition of the facility, furniture, fixtures, and equipment during the time assigned. This includes cleaning up and leaving the room in the condition in which it was found. A custodial fee will be assessed if clean-up is unsatisfactory. Repair or replacement charges for damage to the building, furnishings, or equipment will also be the responsibility of the sponsoring organization.
SMOKING
Smoking is not allowed in Swem Library.
WHEELCHAIR ACCESS
Swem Library is wheelchair accessible through the first floor.
Requests for Using the Botetourt Gallery are not confirmed until a Reservation Confirmation has been received from Swem Administration. Submit requests (Facilities Use Request Form) to Deloris Thomas, assistant to the Dean of University Libraries, Phone: 221-3050 - Fax: 221-2635.
